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915 L Street
Sacramento, CA
95814-3705
(916) 445-0211
What's New
Yearly Events Calendar
The FY 2007/08 yearly events calendar identifying critical dates for CALSTARS and Fiscal System and Consulting Unit (FSCU) is now available on the internet at
www.dof.ca.gov/html/calstars/Procedure/procedure.htm
Note: If you received a paper copy of the calendar, the 'Statement due date for all funds other than General Fund' is August 20, NOT August 21. (July, 2007)
Retrieval Of Employee Information For Timesheet Entry
It is no longer necessary to key the entire Social Security Number (SSN) when entering timesheets. A new search feature helps staff locate employee information based on the last four digits of the SSN and populates the Entry screen. Refer to COM 06-03 for detailed information about this feature and other features that help protect the confidentiality of SSNs and Federal Employee Identification Numbers (FEINs). (April, 2006)
Online (Real-time) Updating of Tables
Most Agency Tables are now updated immediately as table maintenance is entered. New or changed table records can be immediately used during online input of transactions. For detailed information, refer to the Volume 2 of the CALSTARS Procedures Manual, Chapter IV. (February, 2006)
Electronic Cash Remittance
New Transaction Codes and General Ledger 1115, General Cash Remittance in Transit, are now available for the electronic cash remittance process. Checks are no longer needed to remit cash to the State Treasurer's office. Refer to COM 05-07 for detailed information. (September, 2005)
Additional Year Added to Online History File
Transactions are now available through the Online History File Feature for an additional year. (July, 2005)
Electronic Replenishment of ORF
Funds can now be electronically transferred from SCO to an agency's checking account to replenish their Office Revolving Fund (ORF). Refer to COM 05-05 for detailed information about the processes needed to participate in the electronic process. (May, 2005)
Online Claim Schedule Edits
Agencies now have the opportunity to use the new Online Financial Transaction Entry edits for automated claim schedule batches to check for negative net payments to a vendor, multiple warrants for the same vendor, more than 12 vendors per batch, multiple enactment years, and multiple appropriations. These edits are performed if the Batch Header Edit Indicator is set to a 1 or 2. (April, 2005)
Changes To Remittance Advice
The first four digits of a Social Security number and A Federal Employer Identification Number (FEIN) are now printed with the letter X on the Remittance Advice. (March, 2005)
Cost Allocation/Fund Split Edit Activity Error Report
A new Cost Allocation/Fund Split Edit Activity Error Report can potentially save agencies processing time. Table related errors resulting form cost allocation/fund split are Identified on the report and can be corrected on the same day. Refer to COM 04-06 for detailed information about this report. (September, 2004)
Long-term Electronic Report Storage and Retrieval
Long-term storage and retrieval of electronic reports is now available to agencies. Most standard requestable reports may be ordered as electronic storage files through the Command G.3 request Standard Reports screen by keying an E1 in the Output Destination field. The E1 files are similar to reports ordered with a D1 or F1 Output Destination.
The electronic reports are archived at HHSDC as zip-compressed files and are a viable alternative to microfiche. Refer to COM 04-04 for more details. (August, 2004)
Electronic Submittal of Year-End Financial Data For Governmental Cost Funds
Year-end financial data for governmental cost funds (including those with fund source B - legal basis bond funds) may now be submitted electronically to the SCO through the new CALSTARS Automated year-end Process. This optional process includes a new CSYDB3-1 report, which replaces Reports 1, 2, 3, 5, and 15 after the first year an agency participates in the automated process. The CSYDB3-1 is sent to the SCO with the remaining required year-end financial statements, certification(s), and supporting documentation for Report 3, if applicable.
To find out more about the automated process, refer to the CALSTARS Procedures Manual, Volume 7, Chapter IV-B, Year-End Closing - Prepare Automated Governmental Fund Reports. This chapter describes the new process and gives a comparison between the manual and the automated processes. For additional information of questions regarding the automated process, please contact Kelley Woodward at (916) 445-0211, extension 2825.(April, 2004)
Automated Posting of DGS Direct Transfers
The new CALSTARS automated payables process is an automated transaction entry process used to post payment transactions. The process provides an automated option for recording high-volume payment transactions to specific state organizations and large companies. The DGS Automated Payables process is the first phase to be implemented and may be utilized for posting direct transfer payments to DGS. Planned future additions to this process include consolidated telephone invoices and Voyager gasoline credit card invoices. Use of the automated payables process is optional. Agencies may choose to use the process to generate transactions or may continue to manually key entries into CALSTARS. (August, 2003)
Last updated:
July 16, 2007 | e-mail CALSTARS Webmaster