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Sacramento, CA
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What's New
Changes to H.6 Online History Inquiry Screens (Detail and List)
The net amount is now displayed on the Online History Detail Screen. Also, an asterisk is displayed next to records where the transaction amount and the net amount differ on the Online History List. The liquidated amount can differ from the transaction amount due to transactions that liquidate Encumbrances (GL 6150). (May, 2009)
Yearly Events Calendar
The FY 2009/10 yearly events calendar identifying critical dates for CALSTARS and Fiscal System and Consulting Unit (FSCU) is now available on the internet at www.dof.ca.gov/html/calstars/Procedure/procedure.htm. (May, 2009)
New Document File History Search Feature
A new F4=Hist function key has been added to search Online History Records for specific Documents and display the search results on the Transaction Listing Screen. More detailed information about this new function is discussed in Volume 1, Chapter 7, Online File Inquiry section. (April, 2009)
Updated CALSTARS Agency Security Officer Instructions and CALSTARS Security Form (CALSTARS 95) - Effective 4/27/09
The CALSTARS Security Form (CALSTARS 95) has been updated to include new Security Table indicator fields. The Expenditure indicator has been replaced with two new indicators; Expenditure Claim Schedules and Expenditure Other. The Receipts indicator has been replaced with two new indicators: Receipts Cash and Receipts Other. (April, 2009)
Website Link to CALSTARS Report Table Reference Card
The CALSTARS Report Table Reference Card is no longer a report option on the G.3 Request Standard Reports Screen. The Report Table Reference Card is now a link on the CALSTARS User Procedures website at: www.dof.ca.gov/html/calstars/Procedure/procedure.htm . (April, 2009)
FFY Maintenance Screen - New Generate FFY Warning Messages
There are new Generate FFY warning messages on the FFY Maintenance Screen. These messages appear when there are no records for an associated table to the table being generated and the associated table is not being generated. For example, when a Generate FFY request is submitted for the Cost Allocation Table, the system checks for records in the PCA Table for that fiscal year or if the PCA Table is being generated. If an exception is encountered, the screen states the potential problem and gives the user the opportunity to cancel the Generate FFY function. (April, 2009)
Rate Increase for DTS Print Services
The Department of Technology Services (DTS) will increase the current print services rates on January 1 and July 1, 2009. In order to mitigate the increase in printing costs, we are encouraging departments to use file output destination other than Laser whenever possible. (December, 2008)
New Pop-up Screens for OC Table Screen
New action confirmation pop-up screens are now displayed on the Organization Control Table entry screen when A or Y is entered in the Run Cost Indicator field. For example, if a department sets the Run Cost Indicator to A, a message is displayed stating that Cost Allocation will run, but not Fund Split. If a department sets the Run Cost Indicator to Y, a message is displayed stating that only one step of Cost Allocation/Fund Split will run. (April, 2008)
New Error Override Field
A new Error Override field is now available to staff who have a W level of authority in the Error Override field on the CALSTARS Security Form (CALSTARS 95).
The Transactions Entry Screen's Error Override field allows some errors to be treated as Warnings during the overnight process when they are designated as Fatal in the Organization Control (OC) Table's Data and Fund Error severity segments. The entry field is included on all five transaction entry screens. By keying a W in the Error Override (ERR OVRD) field, the following errors may be overridden:
- Data Errors E88-E89, FI0-FI9, and FJ0-FJ9,
Fund Errors F01-F04, F08-F19, F21-F35, F37-F47, and F50-F70
New Help for Financial Transaction Entry Screens
F1=Help is now available for the following fields on the financial transaction entry screens:
Source
Agency Source
Fund
Fund Detail
Method
Subsidiary
General Ledger Account Number
For additional information about the F1=Help function, refer to Volume 1, Chapter IX, Online Financial Transaction Entry. (April, 2008)
New Vendor Payment Screens
New Vendor Payment screens have been released. Refer to Volume 1, Chapter 7, Online File Inquiry for detailed instructions and examples of the new screens. (April, 2008)
The Batch Number Field is Now Alpha/Numeric
The CALSTARS Batch Number field is now fully alpha/numeric. Letter B through Z can now be keyed in the first character, and letters A through Z can now be keyed in the next two characters. The letter A will remain reserved for the first character of the Batch Number for FM 13 adjusting entry/reclassification batches for automated reversal. (April, 2008)
Last updated:
June 16, 2009 | e-mail CALSTARS Webmaster