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CALSTARS (California State Accounting & Reporting System)

Procedures Manual (CPM)

The CALSTARS Procedures Manual (CPM) is in Portable Document Format (.PDF). A free viewer for PDF documents is available if you do not have Adobe Acrobat Reader. If you have difficulty filling in forms and saving them on your computer, upgrade to latest version of Adobe Reader.

The CPM is also available in a zip file for downloading to your LAN or personal computer. (Last updated 05/01/2013. File size approx. 30Mb. ). 

for the e-mail notification of CPM updates and COMs. 

entire CPM. Once in Adobe Acrobat, the Find command can be used to locate the key-word(s) in that Chapter. In addition, navigation to all 7 Volumes is available through bookmarks.

Volume 1 — System Overview — Table of Contents
Chapter 1	Introduction
Chapter 2	CALSTARS Procedures Manual
Chapter 3	CALSTARS System Overview
Chapter 4	CALSTARS Classification Structure
Chapter 5	General Ledger Account Structure
Chapter 6	System Access, Screens & Navigation
Chapter 7	Online File Inquiry
Chapter 8	Preparing Transaction Entry Documents
Chapter 9	Online Financial Transaction Entry
Chapter 10	Encumbrance Accounting
Chapter 11	Preparing Claim Schedules
Chapter 11-A	Collecting and Remitting Backup Withholding for California State Income Taxes
Chapter 12	Reportable Payments
Chapter 13	Office Revolving Fund Accounting
Chapter 14	Check Writer Subsystem
Chapter 15	Online Bank Reconciliation
Chapter 16	Introduction To Cash Receipts
Chapter 16-A	General Cash
Chapter 16-B	Remittance Of General Cash
Chapter 16-C	Payroll Accounts Receivable
Chapter 16-D	Federal Trust Fund Receipts
Chapter 16-E	Advanced Collections
Chapter 16-F	Dishonored Checks/Other Cash Activities
Chapter 17	Accounts Receivable (To be issued at a later date)
Chapter 18	Daily Batch Reconciliation
Chapter 19	Internal Controls
Chapter 20	Record Retention For Fiscal Reports
Chapter 21-1	Automated Payables - Introduction
Chapter 21-2	Automated Payables - Department of General Services
Chapter 22	CalATERS Interface
Volume 2 — System Maintenance — Table of Contents
Chapter 1	Introduction
Chapter 2	System Processing Schedule & Cycle
Chapter 3	CALSTARS Client Services
Chapter 4	Table Maintenance Coding Procedures
IV-AS	Appropriation Symbol Table
IV-BS	Budget Sequence Table
IV-CA	Cost Allocation Table
IV-CM	Check Message Table
IV-D	Introduction - Descriptor Tables
IV-DA	Agency Descriptor Tables
IV-D02	Organization Hierarchy (D02-06)
IV-D12	Agency Object
IV-D15	Program Hierarchy (D15-18)
IV-D19	PCA Level 1
IV-D23	Fund Detail
IV-D26	Reference
IV-D32	Subsidiary
IV-D34	Agency Source
IV-D35	Location
IV-D40	Federal Catalog
IV-D42	Project
IV-D43	PCA Activity
IV-D47	Payroll Object Conversion
IV-D53	Fund/Fund Source Edit
IV-D59	Wage Type
IV-DS	Statewide Descriptor Tables
IV-FFY	FFY Maintenance Screen
IV-IC	Index Code Table
IV-OC	Organization Control Table
IV-PCA	Program Cost Accounting Table
IV-PC	Project Control Table
IV-RM	Remittance Message Table
IV-VE	Vendor Edit Table
Chapter 5	Program Cost Accounting
Chapter 6-1	Labor Distribution - Introduction
Chapter 6-2	Labor Distribution Control Table - Actuals Costing
Chapter 6-3	Employee Master Table - Actuals Costing
Chapter 6-4	Labor Distribution - Timesheets
Chapter 6-5	Labor Distribution - Adjustment Process
Chapter 6-6	Labor Distribution - Processing, Reports & Reconciliation
Chapter 7-1	MyCalPAYS - Introduction
Chapter 7-2	MyCalPAYS - Labor Distribution Control Table
Chapter 7-3	MyCalPAYS - Employee Master
Chapter 7-4	MyCalPAYS - Labor Distribution Timesheets
Chapter 7-5	MyCalPAYS - Labor Distribution-Adjustment Process
Chapter 7-6	MyCalPAYS - Labor Distribution-Processing, Reports and Reconciliation
Volume 3 — CALSTARS Operating Procedures — Table of Contents
Chapter 1	Introduction
Chapter 2	Accounting For Interfund Transfers
Chapter 3	Accounting For Bonds
Chapter 4	Accounting For Interfund Loans
Chapter 5	Accounting For Loan Disbursements
Chapter 6	Accounting For Securities/Investments
Chapter 7	SCO/CALSTARS Reconciliation
Chapter 8	Report Reconciliation (To be issued at a later date)
Chapter 9	Project Accounting
Chapter 10	Federal Trust Fund Accounting in CALSTARS
Volume 4 — Error Codes and Messages — Table of Contents
Chapter 1	Error Detection
Chapter 2	Error Correction Steps
Chapter 3	Error Correction Data Element Names and Numbers
Chapter 4	Use of Error Codes & Messages Listing
A-C	Error Codes Ann-Cnn
D-E	Error Codes Dnn-Enn
F-I	Error Codes Fnn-Inn
J	Error Codes Jnn
K-R	Error Codes Knn-Rnn
S-Y	Error Codes Snn-Ynn
Z-999	Error Codes Znn-999
Volume 5 — Transaction Codes — Table of Contents
	Security Group Changes
Chapter 1	Introduction
Chapter 2	Cross Reference
Chapter 3	Use of Transaction Illustrations
A00-099	Transaction Codes A00-099
100-199	Transaction Codes 100-199
200-299	Transaction Codes 200-299
300-399	Transaction Codes 300-399
400-499	Transaction Codes 400-499
500-599	Transaction Codes 500-599
600-699	Transaction Codes 600-699
700-999	Transaction Codes 700-999
Volume 6 — CALSTARS Standard Reports — Table of Contents
Chapter 1	Introduction
Chapter 2-A	Requesting Standard Reports
Chapter 2-B	Printing Reports
Chapter 2-C	Data Files
Chapter 2-D	System Generated Reports
Chapter 3	Standard Reports
III-A	Allotment File Reporting
III-B	Appropriation File Reporting
III-C	Cash Control File Reporting
III-D	Document File Reporting
III-E	Executive and Timesheet Reporting
III-F	Grant Project File Reporting
III-G	General Ledger File Reporting
III-H	History File Reporting
III-I	Index Code Table Reporting
III-K	Check File Reporting
III-L	Labor Reports
III-N	Budget File Reporting
III-P	Reportable Payment File Reporting
III-Q	Operating File Reporting
III-R	PCA Table Reporting
III-S	Subsidiary File Reporting
III-U	Vendor Payment File Reporting
III-X	Vendor Edit Table Reporting
III-Y	Year-End Adjustment File Reporting
Volume 7 — Year-End Closing — Table of Contents
Chapter 1	Preparation Activities
Chapter 2	Year-End Adjusting Entries
Chapter 3	Fiscal Month 13 Processing
Chapter 4	Introduction - Year-End Closing -Prepare Governmental Fund Reports
Chapter 4-A	Prepare Governmental Fund Reports
Chapter 4-B	Prepare Automated Governmental Fund Reports
Chapter 5	Prepare Non-Governmental Fund Reports
Chapter 6	YEC and YEO Processes
Chapter 7	New Year Activities

 
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