Accounting

The Department of Finance (Finance) is charged with the responsibility for devising the state’s uniform accounting system and for setting statewide fiscal and accounting policies and procedures pursuant to Government Code sections 13300 and 13310 respectively. The statewide fiscal and accounting policies are contained in State Administrative Manual (SAM) sections 7110-19464. The major objectives of the uniform accounting system are:

  • Policies and Procedures

    State Administrative Manual, Uniform Codes Manual, Fund Reconciliation Guide, Accounts Receivable Toolkit and other policies and procedures.

  • Consulting and Training Services

    Fiscal and accounting, training, advice, and consulting services for departments.

  • CALSTARS Resources

    The CALSTARS is the California State Accounting and Reporting System. The CALSTARS unit of the Department of Finance consists of accountants, programmers, systems analysts, and information system technicians that develop, maintain, and support the operation of the automated accounting system used by the majority of departments throughout the state.

  • FI$Cal Resources

    Financial Information System for California (FI$Cal) instructions, guidance, support, and training for departments using accounting modules.

  • Statewide Cost Allocation

    Identification and allocation of statewide general administrative costs to other funds, reports, training, and federal resources.

  • Cash Management Improvement Act

    Federal regulations and state policies for departments receiving federal funds.

  • Other Resources

    In addition to the Department of Finance, there are other state entities that are specifically charged with the management of fiscal affairs.

    The State Controller’s Office (SCO) (www.sco.ca.gov) maintains central control accounts for all funds in the State Treasury, audits claims against the state, issues warrants for state obligations, administers the Uniform State Payroll System, and prepares reports on the financial condition of the state.

    The State Treasurer’s Office (STO)(www.treasurer.ca.gov) is responsible for the custody of all money and securities belonging to or held in trust by the state; investment of temporarily idle state money; sale of bonds and notes for the state; trustee, registrar, and paying agent for all general obligation bonds and certain revenue bonds; and payment of warrants drawn by the SCO and state agency checks.

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