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Department of Finance
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Sacramento, CA 95814

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Site Help: Viewing Documents

Viewing Documents

Files distributed via this site can be accessed in three ways:

  1. Your Web browser has built-in functionality to display them (basic Web pages).
  2. Your Web browser requires "add-in" or "plug-in" software to extend its functionality, enabling it to display proprietary file formats (.pdf, .swf.).
  3. Some files need to be — or can be — saved to your computer ("downloaded") and accessed with a software application not associated with your Web browser (.csv, .doc, .pdf, .ppt, .txt, .xls, .zip.).

Following are links to resources you can use to learn about and employ the technologies necessary to access files provided on this site:

Comma-separated values (.csv) — A delimited data format that has fields separated by the comma character and records separated by newlines. (More .csv information from Wikipedia.org)

Flash (.swf) — A file format, offered by Adobe Systems®, for presenting multimedia experiences and richly interactive interfaces via the Web. Most browsers come with Flash support pre-installed — if your browser does not display Flash files, you can obtain a broswer plug-in at Adobe's Web site.

Microsoft® Word® (.doc) — Word processing files for distribution of business documents and forms.

Microsoft® Excel® (.xls) — Spreadsheet files for storing and transferring numerical data and graphical displays based upon this data.

Microsoft® PowerPoint® (.ppt) —  Presentation files for communicating ideas in a salient, structured manner.

The Office® suite of software, from Microsoft®, is the most widely used for working with Word, Excel, and PowerPoint files. Microsoft also offers "Viewer" software for Word, Excel, and PowerPoint files at no monetary cost to you. Please visit Microsoft's Office Web site.

PDF (.pdf) — Platform-independent, lightweight files used for distributing documents that retain a high degree of visual fidelity to the original source document, including business letters, forms, and digital graphics.

Adobe® Reader® is the most widely distributed software for viewing .pdf files; it is available at no monetary cost to you on Adobe's Web site.

Text (.txt) — Files consisting of text with very little formatting (e.g., no bolding or italics). (More .txt information from Wikipedia.org)

ZIP (.zip) — "Archive" files that hold one or more other files and also compress the file size of these. To access the contents of a .zip file, you must decompress it. (More .zip information from Wikipedia.org)