Transmittal Letters

Calstars Procedures Manual

Transmittal Letter (TL) #18, Volume 7

March 3, 2014

This TL updates all chapters in Volume VII.

Summary of Changes:

  • Dates in the report examples and Exhibits have been updated.
  • Minor formatting changes to all Chapters.
  • Chapter I
    • Added Cash in Transit (General Ledger 1115).
    • Updated Generate Function information
  • Chapter III
    • Prepare Preliminary FM13 Reconciliations section has been updated.
    • Added D07 Report, Year-end Document File Report of Encumbrances.
  • Chapter IV
    • Updated Exhibits IV-1, IV-2, and IV-3 to include Due To/From Other Funds/Appropriations Supplementary Information Form and Material Variance Explanation Form.
    • Added steps #4 and #11 in Exhibit IV-2, Comparison between Manual and Automated Processes, to include requesting CALSTARS D07, H14, and D09 reports needed for Reclassify Encumbrances Reported as Accounts Payable.
  • Chapter IV-A
    • Updated Exhibits IV-A-1 and IV-A-2 to include Due To/From Other Funds/Appropriations Supplementary Information Form and Material Variance Explanation Form.
    • Updated Exhibits IV-A-3 Due From/To Other Funds (GL 1410/3114) Due From/To Other Appropriations (GL 1420/3115) Supplementary Form.
    • Updated Instructions for Forms 571A, B and A/B section and subsidiary information for Due From and Due To general ledger accounts.
    • Removed certification and signature blocks and updated Report Nos. 2, 5, 7, 8, 15, and 22 in Exhibits IV-A-5, 6, 12, 14, 15, 17, 18, and 21 respectively.
    • Additional information Report No. 2, Final Checks, section.
    • Updated Report No. 14, Report of Accounts Outside The Treasury System, instructions and form in Exhibit IV-A-16 per State Administrative Manual revision.
    • Updated Fund Condition Statements section to include Detailed Fund Balance Report (Form DF-303) general information.
  • Chapter IV-B
    • Updated Exhibits IV-B-19, IV-B-20, and IV-B-21 to include Due To/From Other Funds/Appropriations Supplementary Information Form and Material Variance Explanation Form.
    • Added H14-Encumbrance Reclassification Report for SCO and Material Variance Explanation Form in Exhibit IV-B-23, Automated Year-End Report Checklist.
  • Chapter V
    • Updated Exhibits V-1 and V-2, Certification Cover Memos, to include Due To/From Other Funds/Appropriations Supplementary Information Form and Material Variance Explanation Form.
    • Added information for Statement Requirements for the Federal Trust Fund, Report No. 13, section.
    • Added new section, Excess Revenue Collections From Other Governments.
    • Added new section, Surplus Money Investment Fund (SMIF) Interest Adjustments for Special Deposit Funds.
  • Chapter VI
    • Revised Automated Reversal Transactions section.
    • Updated Exhibits VI-10 and VI-11 with regard to OC Table Bud Seq Indicator.

PDFs of Changed Page(s)

To print the revised chapters in PDF format, click on the links below:

Chapter Number TOC I II III IV IV-A IV-B V VI VII

Email Notifications

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Webpage last updated March 3, 2014. For technical questions, please email the CALSTARS Webmaster.

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