Transmittal Letters

March 5, 2009

CALSTARS PROCEDURES MANUAL TRANSMITTAL #13, VOLUME 7

This TL updates all Chapters in Volume 7. 

Summary of Changes:

  • Dates in the report examples have been updated.
  • Revised Certification Cover Letter Exhibits to reflect SCO's requirement of a separate certification letter per each fund submitted.
  • Added 2 new fatal edits on the DB3 Report explained in Chapter IV-B, Exhibits IV-B-8 and IV-B-10:
    • GL 6297 is not reclassified to GL 1400 or GL 3110.
    • Accruals appear in a reverting appropriation.
  • Revised the document file roll during Year-End Close (YEC) to increment ORF and Uncleared Collections documents to the new fiscal year if the FFY Indicator on the OC Table is set to a C for zero balance documents. If multiple documents have the same document number/suffix, but are for different fiscal years, the newest document containing a non-zero balance will be incremented. If all multiple documents have a zero balance, the newest document is incremented forward. This is discussed in Chapter VI, Document File Carry Forward section.
  • Added Exhibits:
    • Exhibit I-6, Reclass Exception Reports (CFY022-1 & CFY023-1) Error Messages.
    • Exhibit IV-B-9, Out of Balance Subsidiaries on the DB3 Report, Fund Level Accruals page.
    • Exhibit IV-B-11, examples of Acceptable Warning Messages on the DB3 Report, Appropriation Adjustment and Accruals page.
    • Exhibit IV-B-12, examples of Acceptable Transmit Authorization Overrides for Fatal Errors on the DB3 Report.
    • Exhibit VI-4, Automated Year-End Processes.
  • Revised Exhibits:
    • Exhibit I-2, Reconciliations, added more detail.
    • Exhibit I-5, Document File Decision Table, added 'Active Indicator'.
    • Chapter VI, replaced exhibits displaying system generated reports produced during the Year-End Close (YEC) and Year-end Open (YEC) processes.
  • Chapter IV-B, Request the Transmittal of Fund Records to the SCO section, added chart to clarify transmit and report package submission dates for automated governmental fund year-end reports.
  • Chapter V, Non-Governmental Year-end Financial Reports section, clarified and expanded information.

Printing The Changed Pages:

To print the revised chapters in PDF format, click on the links below:

Chapter Number

TOC

I

II

III

IV

IV-A

IV-B

V

VI

VII

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